Before tender
Record the MC and USDOT numbers, legal name, DBA, contact name and the source of each detail.
- Confirm operating status and property authority in FMCSA public systems.
- Call a number from the public record or a previously verified contact.
- Confirm liability and any contract-required cargo coverage with the insurer or agent.
- Compare the rate con, dispatch email, phone and legal entity.
- Ask for the driver, truck and trailer identifiers and confirm at pickup.
- Treat changes to contact or payment details as a fresh verification.
- Save timestamps, links, call notes and any discrepancies with the load.
After pickup
If the dispatched equipment or identity changes, confirm again through independently sourced contacts before continuing.
Continue the check. Public records are a starting point. Run a carrier lookup →